TERMS AND CONDITIONS WEDDING VIDEO WALES
AGREEMENT: A firm and binding agreement exists between MJ Films (Studio operating as Wedding Video Wales) and Client only after a non-refundable retainer has been paid. This retainer must be paid at the time of booking, with the remaining balance due and payable at least 14 days prior to the event date. This initial retainer secures the exact date for the Studio’s services. If the Client cancels the order or wedding/event less than 60 days prior to the Studio supplying the service (shooting the event), the Client will be liable for the entire invoice value (full service fee) less any retainer/booking fee already paid. If the Client cancels their order more than 60 days prior to the Studio supplying the service, they shall forfeit the retainer/booking fee.
DISPLAY RIGHTS: All digital file masters (raw material) shall remain the property of the Studio. It is understood that the Studio has the exclusive right to reproduce and use all footage, images, voices, and likenesses for public display, advertising, and/or exhibition, unless the Client provides written non-consent at the time of booking. All footage produced and/or edited by the Studio is protected by copyright. The Client is granted a license to use the final delivered file only for private, non-commercial use. Any other permission for the Client to use the final file and/or its images must be granted in writing by the Studio. The Client agrees to inform all guests and service providers that the event will be filmed. With this notice, and by virtue of their attendance, all guests and service providers acknowledge and give permission for the use of their images, voices, and likenesses by the Studio.
PRODUCTION & EDITORIAL CONTROL: The Studio is the exclusive official videographer or photographer (depending on the service booked) retained by the Client to cover the event. The Studio is granted full production and editorial control by the Client regarding all aspects of the production and post-production services for this event. If there are specific occurrences at the wedding/event that the Client does not want to appear in the film or photographs, the Client must inform the Studio in writing before editing begins. Minor technical editing errors are corrected at no charge (e.g., spellings of names/dates, obvious mistakes on our part). Any other changes deemed by the Studio to be subjective or creative will incur a charge of £150 for up to one hour of re-editing, and £75 per hour thereafter. After 30 days of delivery, an additional £350 will be charged for re-capturing and organizing the footage and rebuilding the editing project. No changes will be accommodated after 90 days from the delivery date. The Client agrees that the Studio edits in its own artistic style, presenting the wedding/event from its perspective. The Studio reserves the exclusive right to edit all film and photographs. Additional copies will be made from the original master by the Studio. The Client is granted only a license to use the production for private, non-commercial purposes, unless other permission is granted in writing by the Studio.
RIGHTS: Client warrants that he/she has the legal rights to anything the Studio includes in the film or slideshow such as photos, audio, music and any other elements used. Client agrees to indemnify and hold the Studio harmless for any loss, damage, or liability for infringement of any rights arising from the use of music and tapes. Client assumes all responsibility for obtaining any necessary permission, music licenses, clearance permits, access to, hook up fees and admission which may be required to film event. The film is for private home use only, and the Client assumes full responsibility and liability for any public performance or display of the film.
WORKING CONDITIONS: The Client must provide a safe working environment and is responsible for any damage to equipment done by guests.
PRODUCTION MATERIAL: Including: completed Plan of Action Guide are due at least two weeks before event date. Production material delivered to Studio after event may not be included in final production.
DELIVERY OF DIGITAL FILES: For videography, delivery will be approximately 12 to 16 weeks after the event and all pre-production materials are received by the Studio. For photography, delivery will be within 8 to 12 weeks after the wedding. These completion periods are approximate, and any longer periods necessary for completion will not void this contract; the Client will be kept informed of any delays. The Studio cannot accept responsibility for materials lost or damaged in transit.
FILM LENGTH/NUMBER OF PHOTOGRAPHS: The Studio is proud of its reputation and the ability to produce high-quality work. The final product will be crafted to reflect the unique aspects of each event, and as such, no specific duration or number of photographs is guaranteed. The Client acknowledges that the quality and quantity of footage and photographs are influenced by the cooperation of guests and the adherence to the event schedule.
RIGHT TO CANCEL (‘COOLING OFF’ PERIOD): The Client may cancel this agreement without any penalty by notifying The Studio in writing within 14 days of signing the agreement. Any funds paid to The Studio in accordance with the agreement, will be returned by The Studio to The Client within 10 working days of the notification. This agreement will be deemed terminated and no further obligations will be due from either party.